iRota Logo
Rota, timesheets & staff management

Forget paper forms, day books, spreadsheets and Post-It notes and say ‘hello’ to iRota’s advanced electronic rostering and staff management.

Whether you’re running a single department or a large, multi-layered organisation, iRota equips you to deal with your rostering and staff-management requirements. It quickly and easily provides safe, accurate staff schedules, and handles holiday, shift and time-off requests.

It also enables HR teams to record sickness absence, plan training, and manage overtime, timesheets, time in lieu and on-call duties.


iRota provides the tools to manage rotas, timesheets, leave and sickness, without the headaches

Time Saving

Time Saving

  • Rapid rota writing
  • Automatically produces timesheets
  • Fast real-time updates
Accurate time and leave management


  • Manages all types of leave
  • Automatically tracks time owing
  • Records hours, overtime and enhancements
Flexible for all types of organisations and workers


  • A rota for every department, large or small
  • Full time, part time and bank staff
  • Internal bank
Organisation wide access

Staff Access

  • Self service for all users
  • View up-to-date rota
  • Make leave and shift requests
Producing and managing timesheets using iRota

Easy Rota Writing

A simple, uncluttered interface in a familiar format
Configurable shift times and names
Automatically incorporates leave, training and shift requests
Roster staff across multiple departments/rotas
Fill shifts with just one click
Quickly produce rota using patterns
Simultaneous editing by more than one user
Calculate and allocate annual leave

Annual Leave and Bank Holidays

Allocate leave cost-effectively
Separate types of leave: Annual leave, bank holidays and annualised/term-time
Auto calculation of pro-rata leave allowances
Keep track of complex flexible working arrangements
Email notification
Flexible working to improve productivity

Shift and Leave Requests

Flexible working improves productivity. iRota removes unnecessary emails, texts and calls.

Staff requesting
Quick approval/decline
Low/High Priority
Notes and Messaging
Track absence and sickness

Absence & sickness

Keeps track of absence as it occurs
Optionally calculate Bradford Factor score
Manage return to work
Find replacement staff
Track sickness

Staffing requirements, Skill Mix and Targets

Track staffing levels
Dynamic Reporting - up to the minute
User friendly graphic display
Fully configurable
Specify any number of target levels (skill mix, gender, role, area, etc.)
Electronically configured timesheet


Electronic sign-off of timesheets
Remove errors
Remove the burden of processing timesheets
Simple exports to payroll
Fully configurable to individual organisations
Identify enhancements depending on the day of the week or the time of day
Save time, increased accuracy with decreased costs
A Dynamic Organisation Report


Dynamic up to date reporting
Manage sickness and absence
All types of leave & training
Over/under contracting
View whole rotas or individuals’ records.
Effectively manage staff and shifts

Staff Availability / Fill Shifts Internally

Effectively manage zero-hours staff
Create an internal bank of staff
Fill vacant shifts internally
Employees can communicate their availability to work
Manage and record external staff if required
Reduce reliance on costly external/agency staff

Study and Training

Advance planning of study/training days
Fully integrated into the rota
Training records
Fully configurable, types and names of training
Easily communicate with staff
Ready to chat further?
If not, take a look at 'See More' to see iRota in much more detail
An error has occurred. This application may no longer respond until reloaded. Reload 🗙